Company: Al Futtaim Private Company LLC

Job Requisition ID: 152617

Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United Arab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world’s most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organization to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.

By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day

Overview of the role:

The objective of the Procurement function is to encapsulate all forms of procurement of Construction/Engineering related (goods and services, works, supply agreement, annual maintenance contracts, professional engagement, etc) for the business units based on the required scope of work. Specifically, this position works closely with the various business units across the organisation and Finance Department.

A variety of benefits associated with procurement function include:

Control and monitor the implementation and the compliance of the procurement process.
Ensure vendors / contractors are prequalified as per the approved procurement Manual.
Develop “Vendor Management System”.
Ensure that the procurement of goods and services are in line with quality standards, time and budget.
Demonstrate continuous improvement and decrease turnaround time.
Centralise the negotiation with the contractors to ensure achieving cost savings.

Develop and continuously improve the SAP solutions of Procurement cycle.

What you will do:

Responsible for:

Strategy

Developing procurement strategies that are inventive and cost-effective.
Sourcing and engaging reliable suppliers and vendors.
Negotiating with suppliers and vendors to secure advantageous terms.
Reviewing existing contracts with suppliers and vendors to ensure on-going feasibility.
Building and maintaining long-term relationships with vendors and suppliers.
Approving purchase orders and organizing and confirming delivery of goods and services.
Performing risk assessments on potential contracts and agreements.
Controlling the procurement budget and promoting a culture of long-term saving on procurement costs.
Overseeing and managing the IT systems that track shipments, inventory, and the supply of goods.
Preparing procurement reports.

Technical

Lead a team as assigned by the head of the department to manage Procurement transactions for the non-development requirements.
Provide Procurement advices to internal customers to ensure risks are minimized, best value is achieved
Prepare Requests for Proposal/Invitation to bid documents based on business needs, advise on selection of tenderers, prepare tender evaluation reports, lead and conduct the tender negotiation process up to and including preparing final recommendations for head of department’s approval.
Prepare and present relevant reports at regular intervals on progress against a baseline procurement program and supplier service delivery
Adapt standard form of contracts, in conjunction with Group legal.
Effectively lead the assigned team members.
Adapt standard form of contracts, in conjunction with Group legal, for the procurement of various maintenance agreements, service agreements, and agreements of purchase.

Process

Monitor procurement process to maintain efficiency of daily operations.
Provide guidance to the assigned team members to ensure compliance to the procurement process.
Comply with and use of organisational forms and processes to ensure internal approvals are obtained in accordance with approved procurement policies and the Delegation of Authority

Systems

Assist the head of department in transforming the manual system to automated system of procurement process
Provide guidance to the assigned team members in SAP use and functionalities.
Communicate directly with SAP team to ensure best practice of bidding and system functions personalization are implemented.

Customer Management

Provide the complete service interface between customers and Procurement department and the contractors / vendors by ensuring service requirements are met in accordance with budget and quality.

Negotiation

Negotiate with external vendors to secure advantageous terms.
Collaborate with key persons to ensure clarity of the specifications and expectations of the company.
Foresee alterations in the comparative negotiating ability of suppliers and clients.
Track and report key functional metrics to reduce expenses and improve effectiveness

Required Skills to be successful:

Job-Specific Skills:

Expertise in improving ERP systems functionalities to implement procurement process integrating all business facets.
Extensive experience working in the procurement department in a related field
Strong understanding of procurement and negotiation techniques
Influencing and Strong negotiation and conflict resolution skills
Strong communication, decision making.
Able to work to tight deadlines and manage multiple tasks effectively.
Proficient in Project Management

​​​​​​​What equips you for the role:

Minimum Qualifications and Knowledge:

Must have knowledge of FIDIC or FAR.
Degree in Business Management or equivalent. CIPS an advantage.
Technical knowledge of best procurement practices.
Exposure to both bidding and tendering process
Exposure to detailed cost analysis and bids normalization
Experience of working with P2P technology such as SAP

​​​​​​​​​​​​​​Minimum Experience:

8-10 years’ experience in a Procurement role.
3 years in managerial role.

About Al-Futtaim Group Real Estate
The real estate development and operations arm of Al-Futtaim, Al-Futtaim Group Real Estate is responsible for a multi-billion-dollar portfolio across MENA. With high-quality residential, business, retail, tourism, educational and healthcare developments, the master developer caters to the diverse needs of cities and communities in the region. From origination, conception, development, sales, procurement and construction of mega-projects and the leasing, operation and management of these projects after completion, Al-Futtaim Group Real Estate (AFGRE) has been developing and managing owned landbanks, unlocking the economic potential of the region and contributing to future development for more than 40 years.
Our focus is to enable and invest in meaningful relationships to make our properties the best places to live and work, build additional products and services and enable partnerships to create true value to our customers throughout their entire experience with us.
AFGRE is responsible for master planning of all projects in its portfolio, including two large scale mixed use destinations: Dubai Festival City and Cairo Festival City.

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