Front-desk and office operations
Job Description
Front Office & Admin || Front-desk and office operations
Job Description
Front-desk and office operations with strong admin/accounting support for an architecture/engineering/construction (AEC) practice. You’ll handle reception, quotations, invoices, payment certificates, basic bookkeeping, and project document control. Professional appearance and clear English communication are essential.
Key Responsibilities:
Front Office & Admin
Female
- Greet visitors; manage calls, WhatsApp, and emails; coordinate meeting rooms and calendars
- Courier/mail handling; office supplies & vendor coordination; travel bookings
- Prepare letters, memos, and standardized forms; maintain tidy digital & physical filing
- Accounting & AEC Commercial Support
- Prepare quotations from scope/BOQ; issue sales invoices and credit notes
- Record purchase bills, expenses, receipts; maintain petty cash
- Assist with bank reconciliations, AR aging, payment follow-ups
- Draft Payment Certificates for contractor invoices based on measured work/approvals
- Project Document Control (AEC)
- Maintain submission logs, NOCs, approvals; apply file naming conventions
- Track correspondence with clients/authorities/contractors; version control (PDF/native)
Qualification:
- strong English (spoken & written); additional languages a plus
- Professional, presentable, organized; high attention to detail and follow-through
- Proficient with MS Office/Google Workspace; fast, accurate typing
immediate joiners only.
Please send you resume at intelspacebchr@gmail.com
