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• Arranging for Mobilization. • Preparing contract for the crew. • Preparing accommodation/Hotels for the arriving and sign off crew from the vessel. • Handling petty cash and invoice. • Answer phones & transferring calls. • Controlling staff register books. • Receiving incoming and outgoing documents. • Ensuring all office staff files is updated and maintained. • Ensuring Guest House Schedule is followed up and required record are maintained, prepared and distributed when required. • Updating required Gate Pass for crew joining/signing off. • Secretarial works. • Approving Hotel Contract yearly • Expediting of Requisition Request from Ship and Office • Preparing Chief Engineers & Office Engineers Handover • Preparing HSE Performance Statistics Report for Fresh water Consumed during 1 month • Total Fuel Consumed During 1 Month(MT) • Total Lube Oil Consumed during 1 Month(LTR) • Preparing Defect/ Damage Report of Ship • Preparing Scope of Repair/Completion & Acceptance Report • Monitoring & Updating Planned Maintenance Sheet of the Ship. • Updating & Monitoring of monthly report from the ship for Running hours, fuel consumed, lube oil, prevent maintenance & completion report. • Updating Running Hours Summary Monthly • Sending transmittal with work done to the ship • Filing all document from the ship Manuals And drawing.