Admin Assistant / Coordinator

Job Description

Job Title: Admin Assistant / Coordinator

Company: Hiba Pharma

Location: Dubai Science Park, Dubai, UAE

Employment Type: Full‑time

Salary: Not Specified

Role Overview

We are currently seeking a highly organized and proactive Admin Assistant / Coordinator for our Dubai Office within the pharmaceutical industry to provide comprehensive administrative support to senior management.

Core Duties

• Support senior management level executives with daily administrative tasks.

• Manage complex calendars, coordinate executive meetings, and handle business travel arrangements.

• Process, filter, and manage professional correspondence effectively.

• Maintain absolute confidentiality regarding proprietary or sensitive business operations.

• Utilize MS Office applications to prepare documentation, reports, and coordination tracking logs.

Skills & Experience Required

• Experience: Proven experience directly supporting senior management or executive-level leadership.

• Technical Skills: Highly proficient in MS Office applications and general business software.

• Core Competencies: Strong administrative, structural coordination, calendar management, and travel planning skills.

• Communication: Excellent written and interpersonal communication skills with a professional demeanor.

• Traits: Proactive, highly organized, and capable of handling sensitive corporate details with strict discretion.

What We Offer

• Full-time corporate position within the growing pharmaceutical industry

• Structured corporate working environment at Dubai Science Park

• Standard UAE labor law benefits

How to Apply

Forward your updated CV directly to the recruitment team: [email protected]