Administrative Assistant
Job Description
Position Title: Administrative Assistant – Real Estate (Dubai)
We are currently seeking a highly organized, detail-oriented, and proactive Administrative Assistant to join our dynamic real estate team in Dubai. This full-time, permanent role is ideal for someone who thrives in a fast-paced environment and is passionate about supporting operational excellence within the real estate sector. The successful candidate will play a vital role in ensuring smooth day-to-day office operations, assisting management and agents, and upholding a professional and efficient working atmosphere.
Key Responsibilities:
As an Administrative Assistant, your responsibilities will include but are not limited to the following:
– Daily Office Operations: Oversee and manage the daily functioning of the office, ensuring that supplies are well-stocked and facilities are maintained to a high standard. This includes liaising with building management to address any maintenance issues promptly.
– Document and Listing Management: Organize, update, and maintain company records, including contracts, property listings, and other essential documents. Ensure that all files are stored securely and are easily accessible when needed.
– Vendor Coordination: Act as the primary point of contact for vendors and service providers. Coordinate services such as cleaning, repairs, and deliveries, and ensure that all external relationships are managed professionally.
– Management Support: Provide administrative support to the management team by assisting with scheduling meetings, preparing reports, managing internal communications, and handling email correspondence efficiently.
– Agent Assistance: Support real estate agents by uploading property listings, preparing marketing materials, and updating the CRM system. Ensure that all listings are accurate, visually appealing, and compliant with company standards.
– Regulatory Compliance: Ensure that all company operations and documentation comply with the regulations set by the Dubai Land Department (DLD), Real Estate Regulatory Agency (RERA), and other relevant authorities. Stay informed about any changes in local real estate laws and procedures.
Requirements:
To be considered for this role, candidates must meet the following criteria:
– Experience: A minimum of 2 to 3 years of experience in administrative roles is required, with a strong preference for candidates who have worked in the real estate industry.
– Organizational Skills: Must possess excellent organizational and multitasking abilities. The ideal candidate can prioritize tasks effectively and manage multiple responsibilities without compromising on quality.
– Technical Proficiency: Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, is essential. Familiarity with CRM systems and digital marketing tools is an added advantage.
– Communication Skills: Strong verbal and written communication skills are required. The candidate should be able to interact professionally with clients, colleagues, and external partners.
– Real Estate Knowledge: While not mandatory, knowledge of Dubai’s real estate procedures and regulations is considered a significant plus.
– Location: Applicants must be currently based in Dubai and available for full-time work.
Compensation and Employment Type:
– Job Type: Full-time, Permanent
– Salary Range: AED 3,500.00 – AED 4,000.00 per month
How to Apply:
If you meet the above qualifications and are interested in joining a reputable real estate company in Dubai, we encourage you to apply. Kindly send your updated CV and a brief cover letter via email to:
We look forward to welcoming a dedicated and enthusiastic professional to our team who is ready to contribute to our continued success in the Dubai real estate market.
