Administrative Lead

Job Description

Job Title: Administrative Lead

Company: Pfizer

Location: New York, NY, United States (Hybrid Model)

Employment Type: Full‑time

Salary: $33.12 – $55.19 per hour

Experience Required: Minimum 6 Years of relevant experience with a High School Diploma or GED

Role Overview

Pfizer is seeking a highly skilled and organized Administrative Lead to provide high-level operational support to business leaders in New York. This role functions as a central point of contact for team operations, balancing daily executive scheduling, document data verification, and workflow optimizations while handling highly sensitive, corporate healthcare information with absolute discretion.

Primary Accountabilities

• Provide comprehensive administrative and daily email support to localized business leaders, managing complex calendars and data verification tracks.

• Design detailed meeting agendas, schedule corporate appointments, and record analytical minutes for large-scale conference calls.

• Process procurement requests and handle corporate purchase orders utilizing the Ariba digital system.

• Organize high-volume documentation databases and maintain structural file inventories in accordance with data management guidelines.

• Coordinate logistics for large corporate meetings, handle off-site corporate events, and negotiate contracts with cost-effective service vendors.

• Lead assigned internal projects, optimize resource allocations, and spearhead administrative workflow automation initiatives.

Skills & Experience Required

• Education: High School Diploma or GED is required.

• Professional Tenure: At least 6 years of proven administrative support, office operations, or executive coordination background.

• Technical Suite: Advanced proficiency across the Microsoft Office Suite (specifically building PowerPoint presentations, Excel data handling, and Word documentation).

• Interpersonal Capabilities: Meticulous attention to detail, exceptional organizational capacity, and a proven ability to process confidential documents securely.

Preferred Assets

• Prior background supporting executive leadership teams inside a global corporate framework.

• Direct working exposure to the pharmaceutical industry or compliance-heavy healthcare environments.

• Hands-on experience mentoring team members or using AI productivity tools (such as Microsoft Copilot or ChatGPT) to drive workflow efficiency.

What We Offer

• Highly competitive hourly pay scale indexed to professional tenure

• Comprehensive 401(k) retirement plan featuring direct Pfizer matching contributions

• Premium medical, prescription drug, dental, and vision insurance coverage packages

• Structured paid time off ecosystem, including paid vacation, regional holidays, parental leave, and medical leave tracks

How to Apply

Please submit your formal application and CV directly through Pfizer’s verified Workday hiring platform: Apply Now