Executive Assistant

Job Description

Position: Executive Assistant

Date posted: 2024-09-16

Industry: other

Employment type: Full Time

Experience: 2 to 3 year

Qualification: Bachelor’s Degree holder

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: Confidential

Description:

We are seeking a highly organized and proactive individual to join our team as an Executive Assistant /Operations management. In this role, you will provide comprehensive support to the CEO while also managing various operational aspects of the company.

Location: Dubai, UAE

Employment Type: Permanent

Benefits: VISA employment + Comprehensive health benefits + Competitive salary commensurate with experience.

Responsibilities:

Executive Assistance:

• Act as the primary point of contact for the CEO and CTO, managing their calendar, emails, and communications.
• Assist in contract creation and review, ensuring accuracy and compliance with company policies.
• Support with visa processing for employees and visitors, liaising with relevant authorities as needed.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation.
• Provide personal assistance to the CEO, handling tasks such as errands and appointments.

Operations Management:

• Source and manage suppliers for various goods and services, negotiating contracts and ensuring cost-effectiveness.
• Handle credit control activities, including invoicing, payment reminders, and collections.
• Manage payments to suppliers, ensuring timely and accurate processing.
• Oversee renewals for insurance, rental agreements, and other general suppliers.

Profile Desired:

• Strong Business Acumen: Demonstrated understanding of business operations and financial management principles.
• Multitasking and Problem-Solving: Ability to juggle multiple tasks and priorities while maintaining attention to detail and problem-solving skills.
• Adaptability to Fast-Paced Environment: Thrives in a fast-paced and pressurized environment, able to prioritize tasks effectively and meet tight deadlines.
• Excellent Communication Skills: Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in Office Software: Proficient in Microsoft Office Suite and other relevant software applications.
• Previous Experience: Prior experience in a similar role, preferably in the UAE market, would be advantageous.

Key Attributes of the Ideal Candidate:

• Strong Communication Skills – both written and spoken (ESSENTIAL).
• Graduate caliber (Administrative or related ).
• Target-driven.
• Ability to demonstrate a strong work ethic with a clear communication style.
• Willingness to work long hours as this is not a 9-5 job.
• Ambitious and hungry to progress your career quickly