HR and Office Coordinator

Job Description

­­Position: HR and Office Coordinator

Date posted: 2024-10-13

Industry: other

Employment type: Full Time

Experience: 1 to 3 year

Qualification: Bachelor’s Degree holder

Salary: AED 2500 to 3500

Location: Abu Dhabi, United Arab Emirates

Company: Confidential

Description:

HR and Office Coordinator

Location: Abu Dhabi

Salary range 2.5k -3.5k/ month based on experience

Other benefits: medical insurance.

Key Responsibilities:

• Assist in the recruitment and onboarding process, including managing new visa applications, labor cards, and renewal procedures.
• Coordinate with the company PRO for all matters related to employee visas, renewals, labor contracts, and government procedures.
• Maintain employee records (both manual and electronic) ensuring accuracy and confidentiality.
• Draft HR-related letters, memos, and other correspondence as required.
• Keep up-to-date with basic UAE labor laws and ensure compliance with relevant regulations.
• Manage office supplies, including inventory, purchasing, and distribution of stationery and other office essentials.
• Handle general office correspondence, emails, and phone calls.
• Provide secretarial support, including scheduling meetings, organizing appointments, and preparing documents for the management team.
• Maintain organized filing systems for both HR and office-related documents.
• Coordinate with external service providers such as maintenance and office equipment suppliers.
• Assist with employee inquiries related to HR policies, immigration, and visa processes.
• Support the management team with administrative tasks as assigned.
• Facilitate smooth internal communications and act as the point of contact between employees and management for HR-related queries.
• Perform any other tasks assigned by the HR Manager or Office Manager to ensure the efficient running of the office and HR functions.

Education and Experience

• Bachelor’s/Master’s degree in any Business Administration preferred
• 1-3 years of experience in a similar HR/administrative role in the UAE.
• Knowledge of UAE labor laws, immigration processes, and visa procedures is preferred.

Skills

• Strong administrative and organizational skills, with the ability to manage multiple tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in MS Office (Word, Excel, PowerPoint) and office management software.
• Attention to detail and ability to maintain confidentiality with employee records.
• Ability to draft letters and emails with a professional and courteous tone.

Personal Attributes:

• Proactive, self-motivated, and able to work independently with minimal supervision.
• Professional and approachable demeanour with strong interpersonal skills.
• Ability to handle confidential matters with discretion.