Receiving Clerk

Job Description

Key Responsibilities:

• Receive, inspect, and verify all incoming goods to ensure they conform with the Local Purchase Order (LPO), hotel policies, and hygiene standards.
• Conduct physical inspections of deliveries, checking quantity, weight, and product specifications to ensure accuracy and quality.
• Coordinate the delivery of inspected goods to relevant departments, obtaining proper acknowledgements from Department Heads or their representatives.
• Review and verify supplier invoices to ensure they are original, itemized, sequentially numbered, clearly described, and free from clerical errors.
• Endorse invoices with the hotel seal and authorized signature to confirm satisfactory receipt of goods.
• Process supplier invoices in the hotel’s purchasing system (Jana) accurately and in compliance with hotel and VAT standards.
• Prepare and review the Outstanding Order Report, Deviations Report, and Outgoing Records (OR) on a regular basis in line with hotel procedures.
• Monitor and follow up on outstanding ORs, ensuring proper documentation and completion.
• Maintain both manual and electronic filing systems, ensuring all records are properly organized, catalogued, and accessible only to authorized personnel.
• Support the Finance and Procurement departments with timely documentation and accurate recordkeeping.

Requirements:

• Previous experience as a Receiving Clerk or in a similar role within the hospitality or retail industry.
• Strong knowledge of receiving procedures, inventory control, and basic accounting practices.
• Attention to detail and accuracy in documentation and data entry.
• Familiarity with hotel management systems (e.g., Jana) and Microsoft Office applications.
• Good communication and organizational skills.
• Ability to work independently and maintain confidentiality.
• Physically fit and able to handle lifting or moving deliveries as required.

How to Apply:
Submit your resume via email to dxbkp.hr@gloria-hotels.com

Job Type: Full-time