Executive Assistant

Job Description

Job Title: Executive Assistant

Company: Mayak

Location: Business Bay, Dubai, United Arab Emirates

Employment Type: Full‑time

Salary: AED 5,000 to 10,000 per month (Estimated)

Experience Required: Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or similar administrative role

Position Profile

Mayak is seeking a bilingual and highly organized Executive Assistant to deliver strategic administrative backing to its executive leadership in Business Bay, Dubai. This position focuses on controlling executive calendars, organizing travel itineraries, facilitating dual-language business communications, and balancing high-priority project tasks while maintaining strict corporate confidentiality.

Main Duties

• Oversee C-level appointment calendars, aligning daily schedules, executive briefings, and international meeting logistics.

• Direct complex end-to-end travel logistics including flight bookings, hotel reservations, visa protocols, and detailed transit schedules.

• Draft, translate, and refine dual-language reports, presentation decks, and executive emails in both English and Russian.

• Filter inbound call queues and high-volume corporate inboxes, acting as a professional gatekeeper for external stakeholders.

• Attend leadership sessions to record meeting minutes, catalog action items, and follow up across internal departments on pending deliverables.

• Process executive expense submissions, archive internal documentation, and manage both business and personal administrative task lines as required.

Ideal Candidate Profile

• Language Mastery: Native or near-native fluency in both written and spoken Russian and English is mandatory.

• Education: Bachelor’s Degree in Business Administration, Management, or a related discipline is preferred.

• Professional Track Record: 3+ years managing high-level administrative functions directly supporting C-suite executives, preferably within the UAE corporate ecosystem.

• Technical Savvy: Advanced user of Microsoft Office Suite and Google Workspace for record management and document formatting.

• Core Competencies: High emotional intelligence, strict adherence to non-disclosure protocols, and the capacity to prioritize tasks under pressure.

Value Proposition

• Strategic placement inside a fast-paced corporate setting located in Dubai’s primary commercial hub (Business Bay)

• Broad exposure across executive operations, international stakeholder coordination, and high-level project management

• Standard statutory UAE employment provisions and visa sponsorship

How to Apply

Forward your updated CV directly to the executive recruiting unit: [email protected]